Management > CIO

Yeovil Hospital hopes TrakCare system will help make it a paperless pioneer

David Bicknell Published 24 August 2016

Trust is the first of three South-West trusts to deploy TrakCare system; it hopes successful introduction of phase 2 will take it close to HIMSS Stage 7


Yeovil District Hospital NHS Foundation Trust has said its adoption of a unified healthcare system  offers the prospect of safer and better co-ordinated care for patients.

In what is described as “a major step towards becoming paperless”, Yeovil has become the first of three local NHS trusts, to deploy TrakCare, the unified healthcare information system from InterSystems.

The other two local trusts are Northern Devon Healthcare NHS Trust and Gloucestershire Hospitals NHS Foundation Trust which are working together in a regional collaboration known as ‘SmartCare’.

Although the TrakCare system is more widely deployed across Scotland’s health boards, the Yeovil initiative creates a localised edition of the technology specifically for England, which will enable hospitals to configure the system to suit local clinical needs. 

InterSystems has claimed that around £27.5m worth of benefits can be expected at Yeovil Hospital alone following the replacement of previously separate patient information systems by TrakCare.

An announcement from InterSystems said that phase one of the clinically led project has now been completed, with crucial information successfully migrated into TrakCare from the trust’s existing patient administration system, and previously isolated systems across emergency, maternity, inpatient and outpatient departments.

Intersystems suggested that the new system is delivering "significant benefits" across Yeovil Hospital, including improved alerting and accurate electronic capturing of clinical outcomes, which is enabling more timely actions and confidence in planning. It said that with the ability to track real-time bed state information, specialists can search for patients with specific conditions and thus free up beds.  Clinical teams can access the new system directly at the point of care, and remotely.

The second phase of the TrakCare deployment has now begun, with a claim that the move can make Yeovil Hospital one of the most digitally advanced NHS trusts in the UK.

Dr Anthony Smith, chief clinical information officer at Yeovil Hospital said: “Clinical staff at the hospital have taken real ownership over TrakCare and its potential to enhance patient outcomes and join up services, playing a key role in influencing how the system works for us in practice. Having a single source of truth on the patients in our care will help us to deliver safer and more effective care based on a complete view of the patient’s journey.

“We already have a better view of the hospital now that the system has gone live, and patient handover between departments now flows more efficiently. As we enter into phase two, we will start to realise the real benefits of becoming a paperless hospital, with enhanced clinical functionality, electronic notes, electronic prescribing and much more.”

Jason Maclellan, Yeovil Hospital’s chief information officer  said: “Better information is about more than efficiencies and savings. The big prize of bringing data into one place rests in the possibilities for real transformation. Our TrakCare go-live has laid the foundations for integration across the entire health economy. A single source of information will ultimately allow healthcare professionals to manage health across the entire population, spot gaps in care, and identify variation in cost and outcomes, so we can better connect with our patients and deliver services closer to their needs.”

Were it to successfully reach the end of phase two, the trust believes it will move closer to reaching HIMSS EMRAM Stage 7, the digital maturity rating achieved by only a select few hospitals throughout Europe.

John Rayner, Regional Director, Europe and Latin America for HIMSS said,“Stage 7 hospitals are data driven organisations who use their advanced analytics capability to dramatically improve patient safety and the quality of clinical care they provide for individual patients and their local populations. Typically hospitals look to the Stage 7 standards when they have at least 12 months-worth of data in order to clearly demonstrate how an advanced level of digital maturity and data maturity is able to make such significant improvements.

“We have a number of Stage 6 hospitals in the UK and Ireland but no hospital has yet reached Stage 7. In order to do so, they must collect the evidence at all stages of the journey in order to fully satisfy themselves and any external inspections that they have used data and IT enabled modernisation as a catalyst for change.”

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